Privacy Policy

1. Introduction

Hastings Business Solutions, LLC (“HBS,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal and financial information you share with us.

This Privacy Policy explains how we collect, use, disclose, store, and protect information obtained through our website, communications, and professional bookkeeping services.

By accessing our website or engaging our services, you acknowledge that you have read this Privacy Policy.

2. Information We Collect

Information You Provide

We may collect personal information that you voluntarily provide, including:

• Name
• Business name
• Email address
• Telephone number
• Mailing address
• Information submitted through our website contact form
• Information provided during consultations
• Information contained in emails or other communications

Providing this information is voluntary; however, certain information may be necessary for us to respond to your inquiry or provide requested services.

Client Information

If you engage Hastings Business Solutions, LLC for professional services, we may collect information necessary to perform those services, including:

• Financial records
• Income and expense information
• Bank and credit card statements
• Payroll records
• Tax identification numbers
• Accounting software information
• Business ownership information
• Financial reports
• Login credentials that you voluntarily authorize us to use
• Other information reasonably necessary to provide bookkeeping services

We request that clients share sensitive financial information only through secure methods established after a formal client engagement begins.

Automatically Collected Information

When you visit our website, certain technical information may be collected automatically by your browser or website host, including:

• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Date and time of your visit
• Referring website

This information is used to maintain website functionality, security, and performance.

3. How We Use Your Information

We use your information only for legitimate business purposes, including:

• Responding to inquiries
• Scheduling consultations
• Providing bookkeeping services
• Preparing financial reports
• Reconciling accounts
• Assisting with payroll support
• Coordinating with your tax professional when authorized
• Maintaining client records
• Communicating regarding your account
• Complying with applicable laws and regulations
• Protecting our business and clients from fraud or unauthorized activity

We do not sell, rent, lease, or trade your personal information.

4. Cookies

Our website may use cookies or similar technologies that are necessary for basic website functionality. Cookies help improve your browsing experience and allow the website to function properly.

You may disable cookies through your browser settings; however, doing so may affect certain website functionality.

If additional analytics or tracking technologies are implemented in the future, this Privacy Policy will be updated accordingly.

5. Communications

If you contact us by email, telephone, or our website contact form, we may retain those communications for customer service, business recordkeeping, quality assurance, and legal compliance.

We do not send unsolicited marketing emails, and we do not sell email addresses to third parties.

6. How We Protect Your Information

Protecting client information is a core value of Hastings Business Solutions, LLC.

We maintain reasonable administrative, technical, and physical safeguards designed to protect personal and financial information, including:

• Password-protected devices
• Secure cloud-based software
• Multi-factor authentication where available
• Secure document storage
• Limited access to client information
• Routine software updates
• Secure destruction of records when appropriate

Although we strive to use commercially reasonable safeguards, no method of electronic transmission or storage can be guaranteed to be completely secure.

7. Who Has Access to Your Information

At this time, client information is accessible only to:

Christina Hastings
Owner
Hastings Business Solutions, LLC

We do not disclose personal information to third parties except:

• When required by law
• To comply with legal process
• With your written authorization
• When necessary to provide requested services using trusted third-party providers

8. Third-Party Service Providers

In providing our services, we may utilize trusted third-party service providers, including:

• Intuit QuickBooks Online
• Microsoft 365
• Microsoft Bookings
• Secure cloud storage providers
• Financial institutions or payment processors authorized by the client

Each provider maintains its own privacy practices and security policies. Hastings Business Solutions, LLC is not responsible for the privacy or security practices of third-party providers.

9. Data Retention

We retain client information only for as long as reasonably necessary to:

• Provide requested services
• Maintain business records
• Comply with legal and regulatory requirements
• Resolve disputes
• Enforce agreements

Financial records may be retained for at least seven (7) years or longer if required by applicable law.

When records are no longer required, they are securely destroyed or permanently deleted using commercially reasonable methods.

10. Your Privacy Rights

Subject to applicable law, you may request to:

• Access personal information we maintain
• Correct inaccurate information
• Request deletion of personal information where legally permitted
• Withdraw consent for future communications

Certain information may be retained as required by legal, accounting, tax, or regulatory obligations.

Privacy requests may be submitted using the contact information below.

11. Data Security Incidents

If Hastings Business Solutions, LLC becomes aware of a reportable security incident affecting personal information, we will investigate promptly and provide any notifications required by applicable law.

12. Children’s Privacy

Our website and services are intended for business owners and adults. We do not knowingly collect personal information from children under the age of 13.

13. External Links

Our website may contain links to third-party websites for your convenience. We are not responsible for the content, privacy practices, or security of third-party websites.

14. Changes to This Privacy Policy

We may revise this Privacy Policy periodically. When updates are made, the “Last Updated” date at the top of this page will be revised.

Continued use of our website after changes become effective constitutes acceptance of the revised Privacy Policy.

15. Contact Information

If you have questions regarding this Privacy Policy or wish to exercise your privacy rights, please contact:

Hastings Business Solutions, LLC
Attn: Christina Hastings, Owner
5517 S Kirk Circle
Centennial, Colorado 80015
Phone: (720) 505-5566
Email: christina@hastingsbizsolutions.com
Website: https://hastingsbizsolutions.com

Our Commitment

At Hastings Business Solutions, LLC, trust is the foundation of every client relationship. We recognize that our clients entrust us with sensitive financial information, and we take that responsibility seriously. We are committed to handling your information with professionalism, integrity, confidentiality, and care while maintaining appropriate safeguards designed to protect your privacy.